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Back-Office User Guide

Welcome to the CMS Back-Office! This guide will help you navigate and use the administration interface to manage your website content.

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What is the Back-Office?

The Back-Office is your website’s control center where you can:

• ✍️ Create and edit articles and pages
• 📸 Upload and manage media files (images, documents)
• 🎨 Customize your site’s appearance
• 📂 Organize content with categories and tags
• 👥 Manage users (admin only)

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Getting Started

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Logging In

1. Navigate to your Back-Office URL (e.g., https://admin.yoursite.com)
2. Enter your email address and password
3. Click Sign In

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Dashboard Overview

After logging in, you’ll see the Dashboard with:

• Quick Stats: Number of articles, pages, and media files
• Recent Content: Your latest articles and pages
• Quick Actions: Buttons to create new content

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Managing Content

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Articles

Articles are blog posts or news items displayed chronologically on your site.

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Creating an Article

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Multi-Language Content

If your site supports multiple languages:

• Use the language switcher above the content editor
• Switch between FR, EN, and NL to edit different versions
• Each language can have unique content

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Pages

Pages are static content like “About Us”, “Contact”, or “Services”. Creating a page follows the same process as articles, but:

• Pages don’t have categories or featured images
• Pages are organized hierarchically
• Pages typically appear in your site’s main navigation

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Media Library

The media library stores all your images and documents.

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Uploading Media

Supported Formats:

• Images: JPEG, PNG, GIF, WebP
• Documents: PDF
• Maximum file size: 10 MB

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Using Media in Content

When editing an article or page:

1. Click Select Image or use the image button in the editor
2. Choose from your media library
3. The image is inserted into your content

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Organizing Content

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Categories

Categories help organize articles into topics (e.g., “News”, “Blog”, “Events”).

• View all categories: Categories in sidebar
• Admin users can create/edit categories
• Each article can belong to one category

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Tags

Tags are keywords that describe your content (e.g., “technology”, “tutorial”, “announcement”).

• View all tags: Tags in sidebar
• Admin users can create/edit tags
• Each article can have multiple tags

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User Roles

The Back-Office has two user roles:

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Editor

Can:

• Create/edit articles and pages
• Upload and manage media
• Use categories and tags
• Edit blocks and menu items

Cannot:

• Manage users
• Change system settings
• Delete critical content

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Administrator

All Editor permissions plus:

• Create and manage users
• Configure site settings
• Manage menus and navigation
• Access all system features

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Site Settings (Admin Only)

Administrators can customize site appearance and behavior:

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Theme Settings

• Colors: Change your site’s color scheme
• Typography: Adjust fonts and text sizes
• Spacing: Control spacing between elements
• Layout: Configure page widths and breakpoints
• Logo: Upload your site logo and favicon

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Menus

• Create custom navigation menus
• Add pages, categories, or custom links
• Organize menu items hierarchically
• Show/hide menu items

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Blocks

• Create reusable content blocks
• Choose from block types: Hero, CTA, Gallery, FAQ, etc.
• Configure block settings (JSON format)
• Use blocks across multiple pages

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Tips & Best Practices

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Content Writing

✅ DO:

• Write clear, concise titles
• Use headings to structure content
• Add alt text to images for accessibility
• Proofread before publishing

❌ DON’T:

• Use ALL CAPS in titles
• Paste from Word without formatting cleanup
• Forget to preview before publishing

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SEO Best Practices

• Titles: Keep under 60 characters
• Slugs: Use keywords, avoid special characters
• Images: Compress images before upload
• Links: Use descriptive link text

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Workflow

1. Draft: Create and refine content
2. Review: Preview on the front-end
3. Publish: Make content live
4. Update: Edit published content anytime

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Troubleshooting

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I can’t upload images

• Check file size (max 10 MB)
• Verify file format (JPEG, PNG, GIF, WebP)
• Check storage quota

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My changes aren’t appearing

• Ensure you clicked Save
• Verify status is set to Published
• Clear your browser cache

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I forgot my password

• Click Forgot Password on the login page
• Follow the password reset email instructions

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I don’t see a feature

• Check your user role (Editor vs Admin)
• Contact your administrator for permissions

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Keyboard Shortcuts

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Getting Help

Need assistance?

• 📧 Contact your site administrator
• 📖 Check this documentation
• 💬 Join your team’s support channel

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Next Steps